How to Make a Complaint

Before we can look at your complaint, you must complain directly to the property business and complete their in-house complaints procedure.

To find out if the property business is a member of TPO click here.

Why do I have to complain to the property business first? The property business is not listed as a member, what can I do? What if the property business has ceased trading?

To find out more, please read our FAQs.

Making a complaint to the property business

The Ombudsman must allow the property business the opportunity to resolve the complaint themselves. It is only fair and reasonable to allow them to do so.

  • Tell the property business why you are unhappy, setting out the act or omission you believe has occurred.
  • Let the property business know what you would like them to do to resolve your complaint.
  • Follow up any conversations in writing, making a note of the date and time and who you spoke to. Keep copies of all correspondence with the property business.


When to refer your complaint to the Ombudsman

We can consider complaints:

How to refer your complaint to the Ombudsman

Complete and sign a TPO Complaints Form:

  • Send this to us together with supporting documentation
  • Include copies of your complaint letters and the property business’ final viewpoint letter


What happens next?

We will contact you know if we need extra information and inform you whether your complaint has been accepted for review.

For further information, see The Ombudsman’s Review Process.

Referring Your Complaint to Us

Use our self-assessment tool to check if your complaint can be considered by the Ombudsman.

Can I Complain?