Soham Estate Agent expelled from The Property Ombudsman owing a landlord £1,895

A landlord made a complaint to The Property Ombudsman in relation to shortcomings in service provided by Let365co, which managed his 19 properties.

On reviewing the complaint, the Ombudsman supported the landlord’s case noting that the agent had failed to; obtain, or take all reasonable steps to obtain, Gas Safety Certificates for two properties; maintain records of periodic inspections carried out at all of the properties; provide the landlord with a signed Tenancy Agreement for one property; carry out or provide the landlord with inventories for 15 of the properties and had failed to respond to a complaint letter regarding one of the properties. The Ombudsman made a total award of £3800 to reflect the avoidable aggravation caused to the landlord.

After correspondence between TPO’s independent Compliance Committee and the agent, Let365co agreed to a monthly payment plan to pay the award to the landlord. However, to date the agent has only paid £1,905, with the last payment made in June, leaving £1895 outstanding.

TPO’s independent Compliance Committee has now ruled that the firm should be expelled from The Property Ombudsman scheme.

Let365co is not currently trading and has gone into liquidation on Companies House*. Trading Standards have been informed of the expulsion. They also did not appear to be a member of a Client Money Protection scheme**, also a legal requirement, and do not have any professional memberships.

Gerry Fitzjohn, Non-Executive Director and Chairman of TPO’s Finance Committee: “As a member of TPO, agents are obliged to comply with awards made by the Ombudsman, which Let365co has failed to do. This is a warning to consumers as the company does appear to still be advertising properties for sale and to let. We would like to remind consumers to ensure they always use an agent which is a member of a redress scheme (The Property Ombudsman or The Property Redress Scheme) and holds Client Money Protection**.”

*N.B. Every sales and lettings agent in England is required to register with a Government-approved redress scheme, which enables consumers to have their complaint reviewed independently in the event of a dispute arising that the consumer is unable to resolve with the agent directly.

An agreement between the two Government-approved redress schemes (The Property Ombudsman and The Property Redress Scheme, means Let365co will not be able to register for any form of redress until the award is paid. Redress registration is required for the agents to trade legally.

**Full list of Client Money Protection schemes, is:
Money Shield, Client Money Protect, NALS Client Money Protection, Propertymark, RICS, UKALA Client Money Protection

ENDS

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NOTES TO EDITOR:

What is The Property Ombudsman?

The Property Ombudsman (TPO) scheme offers an independent and impartial dispute resolution service to consumers who have been unable to resolve their disputes with a registered agent. The scheme was established in 1990. The Ombudsman can provide redress to place the consumer back in the position they were before the complaint arose, achieving a full and final settlement of the dispute and all claims made by either party. Where appropriate, the Ombudsman can make compensatory awards in individual cases up to a maximum of £25,000 for actual and quantifiable loss and/or for aggravation, distress and/or inconvenience caused by the actions of a registered agent.

TPO is funded through membership subscriptions and case fees and is free to all consumers.

At 31 December 2018 over 15,897 sales offices and 14,746 letting offices were registered with TPO.

Independence

Whilst TPO charges registered agents an annual subscription, the Ombudsman is accountable to the TPO Board which is chaired by a member of the House of Lords and with the majority of its members being independent from the industry.

The Ombudsman is not a regulator and does not have the authority to take regulatory or legal action against a registered agent.

Consumer Protection

Awards made by the Ombudsman in 2018 were paid by agents to consumers in 97% of cases. In the few cases where awards remain unpaid, agents are referred to the TPO Compliance Committee, which has the power to expel agents from the scheme. Expelled agents are reported to the appropriate authorities who have the power to ban agents from carrying out agency business.

If TPO becomes aware that an agent under investigation has ceased trading, complainants are promptly informed and, where an award is made, are provided with the necessary documentation to make a claim against that company. TPO’s agreement with the Property Redress Scheme, means that not only will expelled agents not be able to register for any form of redress, but any new company set up by the same directors will not be accepted for redress membership, until the Ombudsman’s award is paid.

Further information

The Ombudsman's Terms of Reference, Codes of Practice, Consumer Guides and other documents about the operation of the scheme are available on our website (www.tpos.co.uk), together with previous annual and interim reports, case summaries, further explanation of governance arrangements and a full list of registered agents.

For more information about TPO, please visit our website at www.tpos.co.uk